IADR REGULATIONS REGARDING POSTER PRESENTATIONS 

Poster Size

• Dimensions of the poster board are .92m WIDE x 2.2m HIGH. The board will be used VERTICALLY and NOT HORIZONTALLY.
  Please make sure to include your Presentation # in the top right corner in your poster materials (make it large enough to make it easy for people to find your presentation as they are walking down the aisles).

Participation

• Submission of this paper carries with it the OBLIGATION FOR YOU TO PRESENT the papers at the time and in the mode indicated.

Failure to present:

• Presenters who fail to present accepted papers may not submit papers for the next annual meeting, unless acceptable explanations are provided to the Global Headquarters in writing prior to the start of the meeting (DO NOT notify the session chair). Lack of institutional or grant travel funding is not an acceptable explanation.
• After the Program is printed in June, your paper cannot be withdrawn.

Registration Requirement:

• All presenters must register and pay the appropriate registration fee by the presenter pre-registration deadline date of May 14, 2010. If you do not register by May 14, 2010, you will not be allowed to present and your abstract will be withdrawn from the online program and the final printed Program Book.

Visa/Invitation Letter:

• Presenters who need a visa to travel to Spain and who need an invitation letter from IADR in order to initiate the visa application process should request a letter as soon as possible via the online registration form or on the printed registration form. If you have already registered and need a copy, you may request a copy by e-mailing IADR Registration at registration@iadr.org or by phone at +1.703.548.0066 (membership department) from 9 a.m. to 5 p.m. ET, Monday through Friday. You will be requested to provide your full legal name, date of birth, nationality and passport number.  

Presentation:

• You must be knowledgeable in your subject and answer questions during your presentation.
• If you are both a symposium speaker and a presenter at this meeting, do not repeat symposium material in your individual presentation.
• Presenters should mention the sponsors of their research, if applicable, in their presentation.
• Presenters are requested to have copies of their presentation available as handouts. This is not mandatory, just an option for the presenter, to increase the impact of the presentation.

POSTER PRESENTATION TIMES

Your Poster Session will be held in  the Exhibit Hall at the CCIB. Use the schedule below for mounting and removing posters:

Presentations Scheduled On	Delegate Viewing Time	Mount Posters	Remove Posters
Thursday, July 15 3 p.m. - 4:15 p.m. or 4:45 p.m. - 6 p.m.	Thursday, July 15 9 a.m. - 6 p.m.	Thursday, July 15 8:30 a.m. - 9 a.m.	Thursday, July 15 6 p.m. - 6:15 p.m.
Friday, July 16 3 p.m. - 4:15 p.m. or 4:45 p.m. - 6 p.m.	Friday, July 16 9 a.m. - 6 p.m.	Friday, July 16 8:30 a.m. - 9 a.m.	Friday, July 16 6 p.m. -  6:15 p.m.
Saturday, July 17 3:30 p.m. - 4:45 p.m. or 5 p.m.- 6:15 p.m.	Saturday, July 17 9 a.m. - 6:15 p.m.	Saturday, July 17 8:30 a.m. - 9 a.m.	Saturday, July 17 6:15 p.m. -  6:30 p.m.

You must set up and tear down your poster during the designated times. No exceptions will be allowed.

Please bring your own velcro (both sides) or tape. You CANNOT use pushpins, thumbtacks or staples to mount your poster. Supplies will NOT be avaiable and distributed on site.

POSTER PRESENTATION GUIDELINES

• The final acceptance e-mail that you will receive in May after registering will contain your PRESENTATION NUMBER for your poster presentation. You will use your presentation number to locate your poster board. Inside the exhibit hall, look for your presentation number on the top of the poster board. DO NOT remove the number sign, since others will need to use that information to find their poster location. Your "Presentation Number" will be listed in the Program Book. You MUST incorporate your "Presentation Number" into your poster display. Meeting delegates will look for the "Presentation Number" to find your work.
• A "Presenter" ribbon needs to be picked up on site for you to wear during the meeting. This ribbon will allow you access to the exhibition hall to set up and tear down your poster when the hall is closed. You will not be allowed entrance into the exhibition hall without a ribbon with the proper corresponding presentation date, i.e., your friends and colleagues cannot set up your poster for you.
• You are required to stay at your poster at your assigned presentation time only but not during the entire viewing time. The IADR keeps track of "no-shows", so to be counted as present, you must stay at your poster for the duration of the session. Co-authors and/or mentors may be available to assist in answering questions; however, they may not present the paper.
• Posters must remain up until the time specified on the attached sheet.
• The IADR will not be responsible for posters and materials left on poster boards after the stated hours.

POSTER DESIGN

Use the following instructions when preparing your poster:

• Your display should include your "presentation number" of the abstract, title, and author(s).
• You have complete freedom in displaying your information in figures, tables, text, photography, etc. Figures should be designed to be viewed from a distance and should use clear visible graphics and large type. Color can be effective if used sparingly; use saturated dark colors on white background and rich, bright colors on dark backgrounds.
• The presentation must cover the same material as the abstract.
• Briefly describe procedures and materials. Define all trade names first, then use generic names throughout. All compounds and drugs must be identified.
• Prepare all illustrations neatly and legibly beforehand, in a size sufficient to be read at a distance of 8 feet (240 cm). Hand-lettering should be at least 3/8 inch (1cm) high. Shade block letters if possible. Typed material should be prepared with large type. Remember -- a series of typewritten sheets attached to the poster board is not an acceptable poster.
• It is helpful to viewers if the sequence to be followed is indicated by numbers, letters, or arrows.
• Please do not write or paint on the poster board.
• BRING YOUR OWN velcro (both sides) and tape. DO NOT use pushpins, thumbtacks or staples to mount your poster. Supplies will NOT be available and distributed on site.
• Attach a small photograph of yourself to the poster so that other participants can recognize you as the presenter.
• The IADR does not accept reponsibility for materials left at the poster board after the tear-down time for your designated day.  Remove all background materials when you remove your poster including tape and velcro.