Poster Presentation Guidelines


September 3

Pre-registration deadline for all presenters.


The board will be used VERTICALLY.  Dimensions of the poster board are 8 feet high x 4 feet wide. These are the maximum dimensions of the poster board. Do not exceed these dimensions when creating your poster. It is advised to make your poster smaller than the board. Push pins will be provided by the AADR for poster set-up.



  • Your FINAL PRESENTATION NUMBER is available here for your poster presentation. The Final Presentation Number will be used to locate your poster board in the poster/exhibition hall by Meeting Delegates. The Final Presentation Number identifies your poster in the Program Book, online program and meeting app. You must incorporate your Final Presentation Number into your poster display.

  • During poster set-up, look for your presentation number on the side of the poster board. DO NOT remove the number sign.

  • Secure a Poster Presenter ribbon on site to wear during the meeting. This ribbon will allow you access to the poster/exhibition hall to set up and tear down your poster then when the hall is closed. You will not be allowed entrance into the exhibition hall without the proper ribbon.

  • Friends and colleagues cannot set up your poster for you.

  • You are required to stay at your poster at your assigned presentation time only. You are not required to during the entire viewing time. The AADR keeps track of no-shows, or presenters that are not at their poster for the duration of the session. Co-authors and/or mentors may be available to assist in answering questions, however, they may not present the paper.

  • Posters must remain up until the time specified.

  • The AADR will not be responsible for posters and materials left on poster boards after the stated hours.

  • You must set up and tear down your poster during the designated times. No exceptions will be allowed.

  • You must be knowledgeable in your subject and answer questions during your presentation.

  • If you are both a symposium speaker and a poster presenter at this meeting do not repeat symposium material in your individual presentation.

  • If applicable, presenters should mention the sponsors of their research in their presentation.

  • Presenters may have copies of their presentation available as handouts. This is not mandatory, just an option for the presenter to increase the impact of the presentation.



The presentation must cover the same material as the abstract submitted. Use the following instructions 

  • Presentation number of the abstract, title and author(s) must be included on the poster.

  • You may display your figures, tables, text, photography, etc. in the best manner for your abstract. Figures should be designed to be viewed from a distance and should use clear, visible graphics and large type. Color can be effective if used sparingly; use saturated dark colors on white background and rich, bright colors on dark backgrounds.

  • Briefly describe procedures and materials. Define all trade names first then use generic names throughout. All compounds and drugs must be identified.

  • Prepare all illustrations neatly and legibly beforehand in a size sufficient to be read at a distance of 8 feet (240 cm). Hand-lettering should be at least 3.8 inch (I cm) high. Shade block letters if possible. Typed material should be prepared with large type.

  • A series of typewritten sheets attached to the poster board is not an acceptable poster.

  • It is helpful if the sequence to be followed is indicated by number, letter, or arrows.

  • Please do not write or paint on the poster board.

  • Attach a small photograph of yourself to the poster so other participants can recognize you as the presenter



Though not required, AADR permits you to create and use QR codes in conjunction with your poster as a method of sharing more information with meeting delegated.

AADR will have a smartphone application for the meeting. QR codes are two-dimensional bar codes that are intended for rapid decoding of content. Through the use of a QR code reader, these codes can be scanned by smartphone users to secure the encoded information. QR codes can contain URLs, contact information, coordinates, email addresses, phone numbers, SMS messages and even just plain text.

Please visit your Android, Apple or BlackBerry mobile device’s application store to find the QR reader for your specific device. To create a QR code, enter “QR Code Generator” into your search engine to find the right one for you.

Contact Ingrid Thomas, AADR marketing and communications manager at [email protected] of +1.703.299.8084 if you have any questions about using or setting up QR codes.


Poster Submission Guidelines