Oral Presenter Guidelines

Abstract notifications for the 2016 AADR/CADR Annual Meeting were sent out on December 9, 2015 to PRESENTERS ONLY. If you did not receive your notification, please log into your ScholarOne Abstracts account to access to Message Center.

The oral presentation upload site opened on February 12, 2016. Upload instructions were sent to the presenter’s email on file. If you have not received these instructions, please contact [email protected] for additional support.

Presentation Guidelines

Equipment in the Meeting Room

PowerPoint Guidelines

General Tips for Building your PowerPoint


  • You must be knowledgeable in your subject and answer questions during your presentation.
  • All presenters are required to include a slide listing any conflict of interest disclosures. Financial disclosure includes any commercial funding you receive from a company whose product(s) you are discussing. Read the IADR/AADR Policy on Full Disclosure.
  • Internet is not available in the meeting rooms. 
  • If you are both a symposium speaker and an oral session presenter at this meeting, do not repeat symposium material in your individual presentation.
  • Presenters should mention the sponsors of their research, if applicable, in their presentation.
  • Presenters are requested to have copies of their presentation available as handouts. This is not mandatory, just an option for the presenter, to increase the impact of the presentation.
  • Abstract presenters (excludes symposia/hands-on workshops/keynotes) have ten (10) minutes for presentation and five (5) minutes for the discussion. The session chair will hold you to this time. It is advisable to rehearse your presentation prior to the meeting to ascertain that the time is not exceeded.
  • Cover the same material as reported in the abstract.
  • Give an opening statement to acquaint the audience with the nature and purpose of the study.
  • Briefly describe procedures and materials. Define all trade names first, then use generic names throughout. All compounds and drugs must be identified.
  • Allocate most of the presentation time to the results of the study. State the results simply and clearly so that significant facts can be readily identified.
  • Conclude the presentation with a brief summary of the essential results you believe were demonstrated by the experimental data.
  • Please be sure to be present in the session room for the 15-minute discussion period(s), if scheduled.


  • Each oral session room will be equipped with a PC (all computer presentations will be operated by the presenter), an LCD projector, a screen, a lapel microphone and an aisle microphone. You may not bring equipment from an outside source such as a personal laptop. If your presentation requires additional equipment, you must contact the Meetings Department ([email protected]) prior to the start of the meeting, and you will be responsible for any charges incurred. Your presentation will be posted on the PC desktop in your assigned room just prior to your session time.

Speaker Ready Room:

  • All oral presenters must check in at the Speaker Ready Room prior to their presentations. The room will be equipped with rehearsal stations for computer workstations for PowerPoint presenters. Any PowerPoint presenter who has not pre-submitted his/her presentation must bring it, on a USB drive, at least 24 hours prior to the presentation to have it uploaded onto the server. Please bring a picture ID when you check in at the Speaker Ready Room. Your presentation will be sent to your assigned meeting room from the Speaker Ready Room. DO NOT plan to download your presentation directly in your assigned meeting room. To avoid waiting in the Speaker Ready Room, you may wish to avoid peak times.


  • Without proper use of the lavaliere/lapel microphone, your audience will not hear you. The microphone must be clipped “knot high” on the side closest to the screen. As you turn your head toward the screen, slightly turn your upper body so the microphone travels with you.


Oral Session Presenters will use PowerPoint presentations. All presentations will be loaded on a server (in the Speaker Ready Room) and distributed to the appropriate oral session room at the appropriate time via a LAN. This eliminates the need for individual presenters to bring their own laptops.

PowerPoint presentations should be created in 4:3 ratio.

For additional tips on preparing your presentation, including information for Mac users please view the guidelines available at